About us

South Sudan Democratic Engagement, Monitoring and Observation Programme SSuDEMOP

is a consortium of civil society organizations drawing its membership from Faith Based Organizations (FBOs), Non Governmental Organizations (NGOs), Community Based Organizations (CBOs) Youth groups, Individual Activists and Churches. SSuDEMOP is registered under the South Sudan NGO Act of 2008 and later the South Sudan NGO Act of 2016. The organization  has been in operation since 2009. SSuDEMOP can broadly be categorized as an advocacy and lobby organization for civil rights. We strive to Mobilize Citizens, Empower Voices and Shape South Sudan.  Our activities are usually designed to fall under each or either of the following thematic focus areas of the organization;

  1. Governance and Democracy
  2. Conflict Mitigation
  3. Gender mainstreaming
  4. Election Monitoring

SSuDEMOP an organization that has particular interest in enhancing meaningful engagement between state and non-state actors. We values and facilitate citizen participation in national processes through consultations, continuous monitoring of implementation of specific processes such as the peace agreement, providing submissions during public hearings in parliamentary processes of e.g. budget or legislative development. We are keen on enhancing citizens’ participation in civic pursuits. Our approach heavily relies on engagement and strategic partnership and meaningful engagement of citizens and state actors in civic pursuits and for common good.

Background

SSuDEMOP is a non-partisan national civil society organization involved in democratization process in South Sudan.  The Organization was formally inaugurated on March 25th 2009 at a Stakeholders’ Forum that brought together organizations from across the country to discuss their joint involvement in the 2010 Sudan General Election and future civic pursuits.

The forum was supported by Pax Christi Greater Horn of Africa Network with support from Trocare.  The organization has coordination committees an organization and a staff is identified as SSuDEMOP state coordinator for that particular state. The state coordinators serve as a link between SSuDEMOP Secretariat in Juba the wider population at the grassroots.

 

SSuDEMOP observed and monitored the entire process of the 2010 Sudan General Elections in all the former ten states of Southern Sudan and, the 2011 Southern Sudan Referendum for Self-determination in the former ten states and polling centers in Kenya, Uganda and Ethiopia.

The organization has engaged in several national processes and was among the lead civil society organizations that causes the national budget 2018/19 to be subjected to public hearing and together with a partner national civil society organization submitted a written analysis and submission on the same budget to the Parliamentary Committee on Finance and Economic Planning.

SSuDEMOP has been holding public consultations on specific topics of public interest. In the past the organization held several Town Hall meetings, which generated recommendations to be used in enhancing national processes.


Specific Strength of the Organization

SSuDEMOP has developed specific expertise in several areas over the time.

     
  • Citizen Mobilization: An example was the nationwide recruitment and deployment of domestic observers during the Sudan General Elections 2010 and the Southern Sudan Referendum for Self-determination in 2011.

  • Documentation and publication: An example is the National Strategy for Enhancing Women Participation in Decision Making. This is a document designed to be used by the women, national NGOs, CSOs and Development Partners as means of gender mainstreaming at different sectors of the society. The other example is the Peace Implementation Monitoring reports, which is produced periodically in collaboration with other civil society organizations.

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  • Strategic Partnership with State Actors: SSuDEMOP has been keen on state and nation building initiatives. One of the last engagements of the organization was to team up with other partners and help produce copies of the South Sudan Labor 2017. The law was passed in 2017 but copies could not be made available for citizens. Therefore in November 2018, SSuDEMOP and other partners helped print copies and SSuDEMOP was asked to take lead in facilitating the launch of the same to start the process of dissemination. This was done on 28th November 2018.



Structures of the Organization


SSuDEMOP Secretariat Organogram

The General Assembly

The General Assembly is the top most organ of the organization comprising of representatives from member organizations in the former ten states. This body forms the immediate constituency of the organization and has the right to propose and suggest new areas of focus and intervention. Members of the general assembly participate in the project implementation depending on their geographical locations and institutional strength. The board is directly responsible to the general assembly and often liaises with the secretariat to discuss critical issues pertaining the management of the organization and ensure that SSuDEMOP mandate is being followed.


The Board

 

The Board is the second topmost organ of the organization that directly influences the decision of the organization. The Board works closely with the secretariat in formulation of the organizational policies and restructuring the secretariat when appropriate.

 

The Secretariat

The strength and driving force of SSuDEMOP is mainly attributed to the committed organizational secretariat staff and volunteers who whole-heartedly contribute to the betterment of the organization. The SSuDEMOP management teams though not on permanent basis have contributed tremendously to the success of the organization.


State/Location Coordinators

 

In efforts to reach our constituencies to successfully implement the activities within our thematic areas of focus, SSuDEMOP has state coordinators in each of the former ten states. The state/location coordinators are charged with the responsibility of ensuring that the intended activities and plans are carried out effectively and efficiently. The state coordinators are SSuDEMOP focal persons at the grass roots.


The Team

Name

Position

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Position

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Position

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Position

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Financial Management/System

In SSuDEMOP, the finances are managed from our accounts. All SSuDEMOP accounts have three signatories with the secretary general as the principle signatory. No withdrawal can be done from SSuDEMOP account with only one signature and no cheque is valid without the signature of the secretary general.

 

SSuDEMOP has a project accountability tool (PAT) which comprise of five excel sheets namely;

  1. General Information sheet This carries information such as project title, project code, project donor, starting date and date of conclusion and project number.

  2. Project incomes This sheet also carries project start date, amount in the currency that the money was received in, exchange rate and amount in SSP.

  3. Budget Monitor This sheet is filled with the approved budget lines once a project is approved, it automatically generates the budget code for each budget line, indicates the budget amount, the amount spent and the balance.

  4. Expense list This sheet has the budget lines, date of the transaction, amount in SSP and amount in the original currency in which the funds was received, description of the expenditure and the budget line each expenditure is charged against.

  5. Project report This sheet has the description of the document if it is quarterly, midterm or final financial report, project donor, project name, project number and project period. The sheet has a column for project income; amount in the currency the fund is received in, the approved budget lines, amount approved, amount spent, variance and percentage of the variance per each budget line. Total expenditure. The report is usually prepared by the finance and admin assistant, checked by the finance officer and approved by the secretary general before it is submitted to the donor.


About the Tool

The SSuDEMOP PAT is designed to assist in project finance accountability through budgetary control. It automatically aggregates expenses and compares expense figures to budget figures showing under/over expenditures. The data then feeds into a report template, which can be customized as desired.

 

Advantage of the Tool

Only free cells of a sheet can be filled.  The tool does not allow cells with critical formulas to be altered hence safety of the data.

 

SSuDEMOP Policies

 

The organization has a list of polices to govern the existence of the secretariat staffs and the volunteers to meaningfully contribute to the development of the organization, hence the following can be seen as the organizational policies.

     
  • Financial policy

  • Human Resource policy

  • Procurement and Asset Management Policy

  • Child protection Policy

  • Sexual harassment Policy